Planning a company party: six ideas with lighting, sound and stage that work in the hall and at the summer party, with starting prices and planning steps.
A company party does not succeed through the amount of technology, but through the right moments: a hall that looks different from everyday life when people walk in, a speech everyone understands, a year in review everyone can see, and a dance floor where something happens. This article collects six ideas that really work with lighting, sound and stage, for the Christmas party in the hall as much as for the summer party on company premises. One thing first: photon supplies the event technology and, on request, set-up and crew; venue, catering and artist booking are organised by you or your agency.
The most effective change to a hall costs no garlands, but light on the walls. In the photon configurator every indoor hall gets walls with uplights, up to 48 of them, because that is exactly what carries the room: coloured light from below on the walls, while the rest of the room stays calm. You choose the colour by occasion, warm for the Christmas party, in the company colours for the anniversary. A gobo projection fits in well: the company logo or a pattern as a light image on floor or wall.
As a guide: a Cameo Flat Pro 7 G2 LED fixture costs €8 per day, the set of six €55, an Astera AX9 PowerPAR €50. The prerequisite is a room that can be darkened; the configurator therefore distinguishes between "indoor, can be darkened, full lighting effect" and "daylight hall". More on lighting hire.
Welcome, short talk, award, perhaps a panel discussion: at many corporate events the focus is explicitly on speech intelligibility and high-quality playback of videos, not on party sound later in the evening. For that you need little, but the right things: a PA set sized for your number of guests, a wireless microphone for the speaker and a second one for questions from the audience. A wireless system with dual receiver and handheld transmitter costs around €100 per day in the rental shop; we put together the right sound system for your number of guests and your room.
Anyone speaking in front of 300 colleagues should be seen: a platform lifts the speaker above the heads. At photon, a railing is always planned from a stage height of 1 m. Platforms and stages are quoted per project because floor area, load capacity and structural requirements determine the price. For a panel discussion the configurator offers the talk round, whose seating faces the audience.
Photos from the year, a short video from the management, the figures of the anniversary: an image everyone can see is one of the ideas with the most effect for the money. Event projectors start at around €60 per day in the rental shop, LED wall modules from €50 per module per day; we plan the size of the wall with you. Whether LED wall or projection, and in what size, depends on room, daylight and viewing distance; it is one of the most frequent questions we receive, and we are happy to answer it in advance. More on projector and screen hire.
A dance floor works with three ingredients: music with punch, light that moves, and a little haze that makes the beams visible. For the music, a compact party PA is enough for up to about 150 guests; for self-collection with lighting and haze, such a package starts from €150 for the weekend, larger systems are priced per project. A DJ set-up of two Pioneer CDJ-3000 players and a DJM-900 mixer costs €240 per day. Moving lights from €75 per day (Martin MAC Aura PXL) provide the light. A mirror ball starts at €19.50 (50 cm), a hazer at €20, a fog machine at €15.50 per day. More on sound system hire and fog machine hire.
The announcement of the anniversary, the team walking in, the countdown: a single moment with light and haze stays in the memory longer than a whole evening of constant lighting. In the configurator this includes moving heads, blinders, colour strikes, followspots and gobos, and if required show effects such as flames and sparks. A hazer makes the light beams visible; without it a moving light remains a bright dot on the ceiling. If you bring your own lighting, you can book the programming on top; we receive this question regularly, and the answer is yes.
The Christmas party is planned from October and takes place until early December; the summer party follows from April. Both make different demands on lighting. In the hall, warm uplighting works; outdoors, the time of day decides: the configurator distinguishes "outdoor, day" and "outdoor, night" because light is hardly visible in daylight. For outdoor areas there are outdoor fixtures such as the Cameo Flat Pro 7 G2 (€8 per day) and string lights (10 m for €10). In October we regularly receive enquiries about Christmas lighting for trees and outdoor areas; talk to us about it. Occasion-specific notes are on the pages Christmas party, summer party and gala.
The best ideas for a company party are the ones that actually work on the night: uplighting instead of garlands, a microphone everyone understands, an image everyone can see, and a dance floor with light and haze. With the daily rates above, the budget can be estimated in advance; what you collect yourself and what we set up for you is your decision. Send us occasion, number of guests and running order via the event enquiry; we will propose a standard and a premium option.
A sound system matched to the room and number of guests, one or two wireless microphones for speeches, coloured uplighting on the walls and a projector or LED wall for pictures and videos. From our real projects, such a party with delivery, set-up and dismantling starts from €1,500, with stage, LED wall and technical support from €2,500; all net.
For self-collection, a compact package of sound, lighting and haze starts from €150 for the weekend, with delivery, set-up and dismantling from €1,500. Individual items are listed with daily rates in the rental shop, for example moving lights from €75 or LED fixtures for uplighting from €8; each net of VAT. Stages are quoted per project.
No. photon supplies event technology for lighting, sound, video and stage, on request with set-up and crew. Venue, catering and artist booking are organised by you or your agency.
Ideally two weeks ahead; short notice is possible on request. Stock is tracked daily; if a device is booked out, we suggest an equivalent alternative.
Yes, but only after dark; in daylight, show lighting is hardly visible. For outdoor areas there are outdoor fixtures and string lights.
Yes. Self-collectors (dry hire) receive discounts; collection and return take place at the warehouse in Wesseling near Cologne, Monday to Friday from 9 am to 6 pm.
Call us or send us your enquiry. To start, your contact details are all we need – you can add the details afterwards in six short steps.
Christian Fino BeyerManaging Director · Master Technician for Event Technology
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